Introduction:
A Prioritize PopIn session empowers teams to collaboratively determine the importance of various items such as projects, features, or strategies. This guide outlines the steps to set up your session effectively.
1. Choose an Evaluation Category:
Start by selecting the appropriate category for prioritization. This could be anything from 'Product Backlog' to 'Strategic Initiatives'. Your choice should reflect the focus area of the prioritization.
2. Session Setup:
Enter a descriptive title for your session, specify the end time, and clearly list the items you want to evaluate. Items could range from specific project titles to broad strategic goals.
3. Defining Evaluation Criteria:
Clearly define the evaluation criteria, such as Estimated Cost, Level of Effort, or Return on Investment (ROI). This will help participants make informed decisions.
When defining criteria for a Prioritize PopIn session, consider the following tips for each criteria option:
Estimated Cost: Clearly outline what constitutes the cost, including both direct and indirect expenses. For example, implementing new software has different costs outside the software itself, like installation fees, training expenses, and loss of productivity for the team learning the new tool.
Level of Effort: Define effort in terms of time, resources, or complexity. For instance, a small project might require 100 man-hours, while a more complex one could need over 500 man-hours and specialized skills.
Return on Investment (ROI): Calculate ROI based on expected benefits versus costs. Time saved, quality improved, and team health are all ROIs that can be considered in this criteria
Conclusion:
Creating a Prioritize PopIn session is a straightforward process that, when executed well, can significantly enhance team alignment and decision-making efficiency. Remember, clear communication and well-defined criteria are critical to a successful session.
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